Onboarding & offboarding

Day one, ready.

Form I-9 started, logins working, device setup requested, first week planned, before your new hire walks in. And when someone leaves, a clean exit with nothing forgotten.

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Alex Park
Alex Park
Product Designer · starts Monday
MambaHR · requests out in 4m
9:02 AMOffer countersignedE-signed
9:03 AMForm I-9 and E-Verify check startedFederal
9:05 AMEmail, Slack, and single sign-on liveAccounts live
9:07 AMDevice setup requestedIT notified
Everything ready before Alex’s first coffee.
Alex set up · logins live by 9 AM
MambaHR · done in 4m

How it runs

From yes to day one

The moment the offer is accepted, everything starts moving. By Monday morning there’s nothing left on your list but the welcome.

MambaHR · workingLive run · today
01
Offer signature
The accepted offer is countersigned and filed where you can always find it.
minutesMambaHR handles
02
Form I-9
Work-eligibility paperwork collected and filed, and the Form I-9 and E-Verify check started.
day 1MambaHR handles
03
Logins ready
Email, Slack, and every tool they need, live before they sit down.
before 9 AMMambaHR handles
04
Equipment & buddy
Device setup requested from your IT team, and an onboarding buddy picked and briefed.
MambaHR handles
05
First-week plan
Intros, team lunches, and sessions planned for the manager, and on the calendar once Google or Microsoft 365 is connected.
MambaHR handles
06
The welcome
You give the welcome. The handshake, the story, the why-we-hired-you, that’s yours.
You decide

Offboarding

Exits with zero loose ends.

Exits are where details get expensive. MambaHR gets the final paycheck right for their state and prepares the health-coverage continuation notices (COBRA). It collects the handover and switches off every login, but only after your sign-off.

  • Final pay timed to each state’s rules, California’s last-day deadline included
  • COBRA notices prepared on schedule, ready to send
  • Nothing gets switched off until you say so
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Exit · Jordan Mills
Last day Friday, June 19
MambaHR · working
Final paycheck calculated for California rules
Due last day
Done
COBRA notice prepared and queued
Exit
Done
Handover doc collected from manager
Knowledge
Done
Switch off all logins at 5:00 PM Friday
Email · Slack · laptop
Awaiting your sign-off

Day one

Working logins, a buddy at 9:05.

Accounts are live before the new hire sits down and the onboarding buddy has already been briefed, so day one is about meeting people rather than waiting on access.

  • A first week that says we were ready for you
  • Managers get a nudge list, not a to-do list
  • New hires answer one short form, MambaHR does the rest
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A new hire being welcomed by the team
MambaHR · done
Day 1 ready · Alex Park
Logins live · buddy assigned · week planned
4 min
from signed offer to accounts and paperwork requests out
1
form the new hire fills in; MambaHR does the rest
0
forgotten logins on exit, every account accounted for

Modeled from the tasks MambaHR runs, not measured customer averages.

Day one, ready. Every day after, too.

A 30-minute demo of one onboarding, offer to logins live. Then we import your data and switch you over.

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